Privacy Policy

Government Attendance Management App

1. Scope of the Application

Welcome to the GCC PHD Attendance App.We are committed to protecting your privacy and ensuring that your personal information is handled in a safe and responsible manner. This privacy policy outlines the types of information we collect, how we use it, and the measures we take to safeguard your information.

2. Information We Collect

a) Personal Information

Full Name of the Employee
Employee Identification Number
Department / Office Name and Designation
Official Mobile Number (if applicable)
Official Email ID (optional)

b) Attendance Verification Data

Photograph captured at check-in/check-out
GPS location (only during check-in/check-out)

c) Device Information

Device model and OS version
IP address and time-stamped logs

3. Purpose of Data Collection and Use

To verify and record attendance using geo-tagged photos
To manage leave applications
For supervisors to review leave
For HR, payroll, and audit records
To improve workforce transparency and accountability

4. Consent

Using the app implies consent to collect and use data as described. Withdrawal of consent may impact app usage or require manual attendance methods.

5. Data Retention

Data is retained according to [Department/Ministry] policy. After resignation, retirement, or transfer, data is archived or deleted as per protocol.

6. Data Protection and Security

Encrypted communication between app and server
Access restricted to authorized personnel
Regular security audits in line with national cybersecurity guidelines

7. Data Access and Sharing

Data is accessible only by authorized government officials. It is not shared with private or commercial entities. Disclosure only occurs when legally required.

8. User Rights

View attendance and leave history in the app
Request profile or attendance corrections
Raise grievances via the designated contact
Receive updates if the policy changes

9. Limitation of Liability

Not responsible for misuse if a user’s phone is compromised
Not liable for GPS errors caused by the user
Not responsible for network/device-related attendance failures

10. Updates to this Privacy Policy

Policy updates will be communicated via app notifications or official circulars. Continued use implies acceptance of the updated terms.

11. Contact Information

Public Health Department (PHD)
53, Raja Muthiah Rd, Periamet,
Kannappar Thidal, Poongavanapuram,
Chennai, Tamil Nadu 600003
Email: ho@chennaicorporation.gov.in
Phone: 044-25619337 / 044-25619330
Website: https://chennaicorporation.gov.in/gcc/department/health/